{"id":720,"date":"2025-04-09T13:00:00","date_gmt":"2025-04-09T13:00:00","guid":{"rendered":"https:\/\/blog.tecnoartesanos.com\/index.php\/2025\/04\/09\/5-reasons-why-you-should-use-a-password-manager\/"},"modified":"2025-04-09T13:00:00","modified_gmt":"2025-04-09T13:00:00","slug":"5-reasons-why-you-should-use-a-password-manager","status":"publish","type":"post","link":"https:\/\/blog.tecnoartesanos.com\/index.php\/2025\/04\/09\/5-reasons-why-you-should-use-a-password-manager\/","title":{"rendered":"5 Reasons Why You Should Use a Password Manager"},"content":{"rendered":"

For the 2025 Specops Weak Password Report<\/a>, researchers analyzed around 1.089 billion stolen passwords and found that the most commonly breached passwords consisted of eight characters.<\/p>\n

Alarmingly, out of the one billion compromised passwords, almost 230 million would be considered complex. This means they had a minimum of eight characters, a capital letter, a number, and a special character.<\/p>\n

This shows how advanced hacking techniques have become in recent years, reinforcing the need for a secure and reliable password management service.<\/p>\n

Password managers<\/a> are designed to eliminate weak passwords and make it much harder for attackers to compromise credentials. In this article, we discuss five reasons why you should use a password manager.<\/p>\n

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Dashlane <\/h3>\n
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Company Size <\/div>\n
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Employees per Company Size<\/p>\n

Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)<\/p>\n<\/p><\/div>\n

Micro (0-49 Employees), Small (50-249 Employees), Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees)<\/span> Micro, Small, Medium, Large, Enterprise<\/span> <\/p>\n<\/p><\/div>\n

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Features<\/p>\n

Automated Provisioning<\/p>\n<\/p><\/div>\n<\/p><\/div>\n

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ManageEngine ADSelfService Plus <\/h3>\n
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Company Size <\/div>\n
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Employees per Company Size<\/p>\n

Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)<\/p>\n<\/p><\/div>\n

Any Company Size<\/span> Any Company Size<\/span> <\/p>\n<\/p><\/div>\n

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Features<\/p>\n

Access Management, Compliance Management, Credential Management, and more<\/p>\n<\/p><\/div>\n<\/p><\/div>\n

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Uniqkey – Business Password Manager <\/h3>\n
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Company Size <\/div>\n
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Employees per Company Size<\/p>\n

Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)<\/p>\n<\/p><\/div>\n

Small (50-249 Employees), Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees)<\/span> Small, Medium, Large, Enterprise<\/span> <\/p>\n<\/p><\/div>\n

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Features<\/p>\n

Activity Monitoring, Automated Provisioning, Dashboard, and more<\/p>\n<\/p><\/div>\n<\/p><\/div>\n

<\/a> <\/div>\n<\/p><\/div>\n<\/p><\/div>\n

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What is a password manager?<\/strong><\/h3>\n

A password manager is software that stores passwords, usernames, and other login information in an encrypted vault. They can be hosted on the cloud or on-prem and can cater to both individual users and organizations alike.<\/p>\n

Examples of password manager providers include Bitwarden, 1Password, Keeper, Dashlane, LastPass, and NordPass. For a more detailed guide, check out our full Password Manager Cheat Sheet<\/a> that dives into password managers in-depth.<\/p>\n

While this all sounds neat and nifty, you may be asking, \u201cWhy not just use the trusty pen and paper?\u201d to store all your passwords.<\/p>\n

Well, here are five reasons why a password manager is definitely worth considering.<\/p>\n

<\/span>5 reasons why you need a password manager<\/span><\/h2>\n

1. Your passwords are too simple<\/h3>\n

This is the biggest reason, bar none. If you\u2019re using passwords that you can easily remember (such as password, password123, happyhappyjoyjoy, etc.), you\u2019re at risk. Why? Simple passwords are easier to crack. With the right tools (and enough horsepower), a hacker can crack those simple passwords in seconds or minutes. Because of this, you want to make sure that the passwords you use are hard (if not impossible) to remember.<\/p>\n

A good rule of thumb<\/a> is that if you can easily remember a password, it\u2019s probably easy to crack. The harder that password is to remember, the harder it is to crack. So when you use such difficult passwords, you need a vault to house them. That\u2019s where a password manager comes into play.<\/p>\n

\"Dashlane
Dashlane password manager user interface. Image: Luis Millares<\/figcaption><\/figure>\n

2. Password managers include random password generators<\/h3>\n

Speaking of complicated passwords, you shouldn\u2019t try to come up with complicated passwords on your own, or you\u2019ll wind up with variations on your usual theme. Instead, you need a password manager that includes a random password generator to create very complicated passwords. Most password managers, such as Bitwarden<\/a>, allow you to configure how complicated the password is. With these tools, you can generate passwords that are 20 random characters long or even unpronounceable, random phrases. Make use of these tools, and your passwords will be very complicated and, therefore, strong.<\/p>\n

\"Bitwarden
Bitwarden password generator. Image: Luis Millares<\/figcaption><\/figure>\n

3. You only need to remember one password<\/h3>\n

With a password manager, you only need to remember one password \u2014 the one used to gain access to your stored passwords. This is called the Master Password.<\/p>\n

With this in place, you don\u2019t have to worry about remembering all those new and highly complex passwords generated by the manager. Open the managing tool, type your Master Password and locate the password you need. The one caveat to this is to make sure your vault password isn\u2019t simple. It doesn\u2019t need to be overly complex, just not obvious.<\/p>\n

\"Creating
Creating a master password in NordPass. Image: Luis Millares<\/figcaption><\/figure>\n

4. The numbers are against you<\/h3>\n

How many accounts do you have which require a password? Tens? Hundreds? The more accounts you have, the more likely it is that the numbers are against you. Because of this, you probably use the same password for everything, which is a HUGE no no. You must use different passwords for every account. With that many different passwords, how are you going to remember them? You\u2019re not (especially if those passwords are complicated). That\u2019s another big reason to use a password manager.<\/p>\n

\"1Password\u2019s
1Password\u2019s dashboard with stored credentials. Image: Luis Millares<\/figcaption><\/figure>\n

That\u2019s another big reason to use a password manager, as these tools are designed to store hundreds of passwords and logins with ease. Remember reason 3? Only one password requires remembering!<\/p>\n

5. Passwords will always be at the ready with device syncing<\/h3>\n

Some password managers allow you to sync your password database across all of your devices. With this feature, you can access your passwords on your desktop, your  <\/span>laptop, and your mobile devices. This way, you always have your passwords at hand. If you opt to use this feature, make sure you have your password database encrypted with a strong password. The last thing you need is for a bad actor to intercept your database and crack it via brute force.<\/p>\n

\"Enpass
Enpass syncing functionality. Image: Luis Millares<\/figcaption><\/figure>\n

Bonus reason: It\u2019s the wise thing to do<\/h3>\n

Yes, using a password manager does add a step or two to the log-in process. But when your data and security are at risk, those extra steps are worth it. With each passing day you continue counting on those simple passwords, you run the risk of data theft. Be wise and use a password manager \u2026 before it\u2019s too late.<\/p>\n

If you\u2019re curious to learn more about password managers, I highly recommend checking out our Password Managers 101<\/a><\/strong> video feature on the official TechRepublic YouTube channel<\/a>.<\/p>\n

In that video, we dive into how password managers work, who they\u2019re for, and what concrete benefits they provide businesses and individuals.<\/p>\n

SEE: <\/strong>IT Leader\u2019s Guide to Cybersecurity Awareness Training<\/strong><\/a> (TechRepublic Premium)<\/strong><\/p>\n

<\/span>Choosing a password manager for your business<\/span><\/h2>\n

Password managers provide strong, random passwords that are different for every site or service. Unlike eight-character passwords that can be cracked via brute force in short order, these passwords are unguessable by any known technology. But as recent hacks of password managers<\/a> made clear, the technology isn\u2019t infallible. Here are a few pointers to guide the decision on which providers to favor:<\/p>\n

Reputable vendor<\/h3>\n

Don\u2019t use a startup based in areas where there may be a lack of policing of online behavior. Look for vendors regularly featured in analyst reports from the likes of Gartner, IDC, and other well-known analyst firms.<\/p>\n

Cloud versus on-premise<\/h3>\n

Tools that store passwords in the cloud are more susceptible to attack. Favor those that store them locally on your device, especially if your business is primarily onsite.<\/p>\n

On the other hand, cloud-based password managers can work better for hybrid workforces, as it makes credentials easily accessible to remote workers as well. I advise looking at which system works best for your particular business.<\/p>\n

Security features<\/h3>\n

Some password managers have better security safeguards than others. Those using a device-based password manager, for example, should ensure it can automatically lock after a very short time of inactivity. Additionally, choose tools where multifactor authentication<\/a>, such as receiving a text to your phone, is required to unlock the password manager. Otherwise, a keylogger could easily be used by a hacker to compromise the machine. And demand encryption of stored passwords, logon names, URLs, and other sensitive data from a prospective vendor.<\/p>\n

Patch hygiene<\/h3>\n

Like any software or system, password managers contain bugs, and software vulnerabilities are sometimes discovered. These bugs and vulnerabilities can be exploited by attackers to gain access, sometimes even when they\u2019re locked. Some vendors provide patches and leave it up to the organization to install them. Others deploy them automatically so they\u2019re always up to date. Check into the patch hygiene practices of vendor candidates to see who demonstrates the most responsible attitude toward the patching of password managers. Similarly, be aware that password managers employ browser extensions and interface with other systems. Verify that your vendor of choice also pays attention to patching those.<\/p>\n

Cost<\/h3>\n

Some password managers are much cheaper than others. But typically, the low-cost products lack many of the enterprise and security features needed by many organizations. Prices typically range from $2 to $5 per month per user. Larger organizations can take advantage of additional discounts for volume purchases.<\/p>\n