{"id":565,"date":"2025-03-26T12:30:13","date_gmt":"2025-03-26T12:30:13","guid":{"rendered":"https:\/\/www.techrepublic.com\/?p=4086142"},"modified":"2025-03-26T12:30:13","modified_gmt":"2025-03-26T12:30:13","slug":"microsoft-project-vs-smartsheet-which-tool-is-better","status":"publish","type":"post","link":"https:\/\/blog.tecnoartesanos.com\/index.php\/2025\/03\/26\/microsoft-project-vs-smartsheet-which-tool-is-better\/","title":{"rendered":"Microsoft Project vs. Smartsheet: Which Tool Is Better?"},"content":{"rendered":"<p>Microsoft Project and Smartsheet are two popular <a href=\"https:\/\/www.techrepublic.com\/article\/project-management-software\/\">project management software<\/a> platforms that offer a more traditional user interface design. They may seem similar at first glance, but once I started reviewing both solutions, the differences became apparent.<\/p>\n<ul>\n<li><strong><a href=\"https:\/\/link.technologyadvice.com\/r\/microsoft-project-tr-microsoft-project-vs-smartsheet\" target=\"_blank\" rel=\"noopener nofollow sponsored\">Microsoft Project<\/a><\/strong> is a better choice for power users who are comfortable with highly advanced features. It mostly integrates with other Microsoft products and relies on some of them for key functionality, so it\u2019s best used by teams that are already committed to the Microsoft ecosystem.<\/li>\n<li><strong><a href=\"https:\/\/link.technologyadvice.com\/r\/smartsheet-tr-microsoft-project-vs-smartsheet\" target=\"_blank\" rel=\"noopener nofollow sponsored\">Smartsheet<\/a> <\/strong>is a good option for teams that are managing their projects in spreadsheets and need an upgrade to dedicated project management software. It also offers more than 100 integrations with third-party software, making it a better choice for teams with a more diverse software stack.<\/li>\n<\/ul>\n<p>Though existing Microsoft customers may feel at home with Microsoft Project, the best choice in terms of pure project management software capabilities is Smartsheet.<\/p>\n<p><!-- ICP Plugin: Start --><\/p>\n<div class=\"icp-list icp-list-main icp-list-body-featured\">\n<div class=\"featured-row\">\n<div class=\"featured-col\"> <a href=\"https:\/\/link.technologyadvice.com\/f09bba0f-a906-44bd-b60b-ba6eeb79c3d7?country=DE&amp;targeting_set_uuid=db90c575-3223-4271-827e-f3ff2538d8b4&amp;position=1&amp;auid=09d5a373-26e6-4edd-9b79-8923a92d7407&amp;placement=body&amp;layout=featured&amp;source=https%3A%2F%2Fwww.techrepublic.com%2Farticle%2Fmicrosoft-project-vs-smartsheet&amp;\" rel=\"nofollow sponsored\" target=\"_blank\" class=\"icp-list-item item\"> <\/p>\n<h3 class=\"icp-list-item-heading\"> <span>1<\/span> monday.com <\/h3>\n<div class=\"product-stats\" readability=\"8.5\">\n<div class=\"stat\" readability=\"12.5\">\n<div class=\"stat-heading\"> Company Size <\/div>\n<div class=\"icp-tooltip-content\" readability=\"16\">\n<p>Employees per Company Size<\/p>\n<p>Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)<\/p>\n<\/p><\/div>\n<p> <span class=\"mobile-value\">Any Company Size<\/span> <span class=\"desktop-value\">Any Company Size<\/span> <\/p>\n<\/p><\/div>\n<div class=\"stat\" readability=\"10\">\n<p>Features<\/p>\n<p>Agile Development, Analytics \/ Reports, API, and more<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p> <\/a> <\/div>\n<div class=\"featured-col\"> <a href=\"https:\/\/link.technologyadvice.com\/bb713ffd-65d6-4d4d-87da-15ce0e8d209f?country=DE&amp;targeting_set_uuid=e28853f0-261d-4620-a088-b7401fd5545c&amp;position=2&amp;auid=09d5a373-26e6-4edd-9b79-8923a92d7407&amp;placement=body&amp;layout=featured&amp;source=https%3A%2F%2Fwww.techrepublic.com%2Farticle%2Fmicrosoft-project-vs-smartsheet&amp;\" rel=\"nofollow sponsored\" target=\"_blank\" class=\"icp-list-item item\"> <\/p>\n<h3 class=\"icp-list-item-heading\"> <span>2<\/span> Cerri Project <\/h3>\n<div class=\"product-stats\" readability=\"13.5\">\n<div class=\"stat\" readability=\"22.5\">\n<div class=\"stat-heading\"> Company Size <\/div>\n<div class=\"icp-tooltip-content\" readability=\"16\">\n<p>Employees per Company Size<\/p>\n<p>Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)<\/p>\n<\/p><\/div>\n<p> <span class=\"mobile-value\">Small (50-249 Employees), Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees)<\/span> <span class=\"desktop-value\">Small, Medium, Large, Enterprise<\/span> <\/p>\n<\/p><\/div>\n<div class=\"stat\" readability=\"10\">\n<p>Features<\/p>\n<p>Agile Development, Analytics \/ Reports, API, and more<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p> <\/a> <\/div>\n<div class=\"featured-col\"> <a href=\"https:\/\/link.technologyadvice.com\/77952cc2-5443-4ead-a677-bc72f1d69b50?country=DE&amp;targeting_set_uuid=df6b79cc-54fd-4b26-929b-5d293f4a9627&amp;position=3&amp;auid=09d5a373-26e6-4edd-9b79-8923a92d7407&amp;placement=body&amp;layout=featured&amp;source=https%3A%2F%2Fwww.techrepublic.com%2Farticle%2Fmicrosoft-project-vs-smartsheet&amp;\" rel=\"nofollow sponsored\" target=\"_blank\" class=\"icp-list-item item\"> <\/p>\n<h3 class=\"icp-list-item-heading\"> <span>3<\/span> Wrike <\/h3>\n<div class=\"product-stats\" readability=\"12.5\">\n<div class=\"stat\" readability=\"20.5\">\n<div class=\"stat-heading\"> Company Size <\/div>\n<div class=\"icp-tooltip-content\" readability=\"16\">\n<p>Employees per Company Size<\/p>\n<p>Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)<\/p>\n<\/p><\/div>\n<p> <span class=\"mobile-value\">Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees)<\/span> <span class=\"desktop-value\">Medium, Large, Enterprise<\/span> <\/p>\n<\/p><\/div>\n<div class=\"stat\" readability=\"10\">\n<p>Features<\/p>\n<p>Agile Development, Analytics \/ Reports, API, and more<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p> <\/a> <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p><!-- ICP Plugin: End --><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Microsoft_Project_vs_Smartsheet_Comparison_table\"><\/span>Microsoft Project vs. Smartsheet: Comparison table<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>After hands-on reviews of the best project management software, we\u2019ve created a scoring rubric to use when comparing solutions like Microsoft Project and Smartsheet. While close, Smartsheet edges out Microsoft Project for best overall pick in our eyes.<\/p>\n<table id=\"tablepress-4450-no-2\" class=\"tablepress tablepress-id-4450\">\n<thead>\n<tr class=\"row-1\">\n<th class=\"column-1\"><\/th>\n<th class=\"column-2\"><center>Microsoft Project<\/center><\/th>\n<th class=\"column-3\"><center>Smartsheet<\/center><\/th>\n<th class=\"column-4\"><center>Winner<\/center><\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n<td class=\"column-1\"><strong>Features<\/strong><\/td>\n<td class=\"column-2\"><center>3.9<\/center><\/td>\n<td class=\"column-3\"><center>4.6<\/center><\/td>\n<td class=\"column-4\"><center>Smartsheet<\/center><\/td>\n<\/tr>\n<tr class=\"row-3\">\n<td class=\"column-1\"><strong>Pricing<\/strong><\/td>\n<td class=\"column-2\"><center>2.8<\/center><\/td>\n<td class=\"column-3\"><center>2.3<\/center><\/td>\n<td class=\"column-4\"><center>Smartsheet<\/center><\/td>\n<\/tr>\n<tr class=\"row-4\">\n<td class=\"column-1\"><strong>Ease of use<\/strong><\/td>\n<td class=\"column-2\"><center>1.8<\/center><\/td>\n<td class=\"column-3\"><center>3.5<\/center><\/td>\n<td class=\"column-4\"><center>Smartsheet<\/center><\/td>\n<\/tr>\n<tr class=\"row-5\">\n<td class=\"column-1\"><strong>Service &amp; support<\/strong><\/td>\n<td class=\"column-2\"><center>4.2<\/center><\/td>\n<td class=\"column-3\"><center>3.8<\/center><\/td>\n<td class=\"column-4\"><center>Microsoft Projec<\/center><\/td>\n<\/tr>\n<tr class=\"row-6\">\n<td class=\"column-1\"><strong>Overall<\/strong><\/td>\n<td class=\"column-2\"><center>3.4<\/center><\/td>\n<td class=\"column-3\"><center>3.8<\/center><\/td>\n<td class=\"column-4\"><center>Smartsheet<\/center><\/td>\n<\/tr>\n<tr class=\"row-7\">\n<td class=\"column-1\"><\/td>\n<td class=\"column-2\"><center> <\/center><\/td>\n<td class=\"column-3\"><center> <\/center><\/td>\n<td class=\"column-4\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- #tablepress-4450-no-2 from cache --><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Microsoft_Project_vs_Smartsheet_Which_is_better\"><\/span>Microsoft Project vs. Smartsheet: Which is better?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>Microsoft Project: Better for Microsoft-aligned teams<\/h3>\n<p>Use Microsoft Projects if<\/p>\n<ul>\n<li aria-level=\"1\">you need highly advanced project management software,<\/li>\n<li aria-level=\"1\">your team comprises power users who aren\u2019t intimidated by the higher learning curve,<\/li>\n<li aria-level=\"1\">your company is already committed to the Microsoft ecosystem,<\/li>\n<li aria-level=\"1\">you don\u2019t need integrations with third-party software, or<\/li>\n<li aria-level=\"1\">you want or need an on-premises deployment option.<\/li>\n<\/ul>\n<h4>Microsoft Project pros and cons<\/h4>\n<table id=\"tablepress-4451-no-2\" class=\"tablepress tablepress-id-4451\">\n<thead>\n<tr class=\"row-1\">\n<th class=\"column-1\">Pros<\/th>\n<th class=\"column-2\">Cons<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\" readability=\"3\">\n<tr class=\"row-2\" readability=\"6\">\n<td class=\"column-1\">\n<ul>\n<li>Very detailed project planning tools<\/li>\n<li>Integrates well with other Microsoft products<\/li>\n<li>Has many built-in resource management tools<\/li>\n<\/ul>\n<\/td>\n<td class=\"column-2\">\n<ul>\n<li>Very long learning curve due to all the complex features<\/li>\n<li>Lacks integrations for non-Microsoft tool<\/li>\n<li>Lacks native communication tools<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- #tablepress-4451-no-2 from cache --> <\/p>\n<h3>Smartsheet: Better for teams with diverse software stacks<\/h3>\n<p>Use Smartsheet if<\/p>\n<ul>\n<li aria-level=\"1\">you want a more cost-effective software platform,<\/li>\n<li aria-level=\"1\">you are looking for an upgrade from spreadsheets and want a familiar-looking interface,<\/li>\n<li aria-level=\"1\">you want a lower learning curve than Microsoft Project,<\/li>\n<li aria-level=\"1\">you need integrations with third-party software, or<\/li>\n<li aria-level=\"1\">you don\u2019t need on-premises deployment.<\/li>\n<\/ul>\n<h4>Smartsheet pros and cons<\/h4>\n<table id=\"tablepress-4452-no-2\" class=\"tablepress tablepress-id-4452\">\n<thead>\n<tr class=\"row-1\">\n<th class=\"column-1\">Pros<\/th>\n<th class=\"column-2\">Cons<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\" readability=\"3\">\n<tr class=\"row-2\" readability=\"6\">\n<td class=\"column-1\">\n<ul>\n<li>Familiar user interface due to the spreadsheet base<\/li>\n<li>Allows high level of customization<\/li>\n<li>Offers a lot of documentation and training resources<\/li>\n<\/ul>\n<\/td>\n<td class=\"column-2\">\n<ul>\n<li>Not as user-friendly and intuitive as other project management apps<\/li>\n<li>Lacks auto-save feature and real-time project update<\/li>\n<li>Requires upgrading to Business plan for time tracking and research management<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- #tablepress-4452-no-2 from cache --> <\/p>\n<h2><span class=\"ez-toc-section\" id=\"Microsoft_Project_vs_Smartsheet_pricing\"><\/span>Microsoft Project vs. Smartsheet pricing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Microsoft offers more plans and on-premises options to choose from than Smartsheet. However, Smartsheet is more affordable than Microsoft Project overall. Both vendor solutions offer a 30-day free trial for certain plans.<\/p>\n<h3>Microsoft Project pricing<\/h3>\n<p>Cloud-based subscriptions:<\/p>\n<ul>\n<li aria-level=\"1\"><strong>Microsoft Planner:<\/strong> Part of Microsoft 365, which starts at $8.00 per user per month<\/li>\n<li aria-level=\"1\"><strong>Planner Plan 1:<\/strong> $10.00 per user per month, billed annually<\/li>\n<li aria-level=\"1\"><strong>Planner and Project Plan 3:<\/strong> $30.00 per user per month, billed annually<\/li>\n<li aria-level=\"1\"><strong>Planner and Project Plan 5:<\/strong> $55.00 per user per month, billed annually<\/li>\n<\/ul>\n<p>Microsoft Project is only available as annual subscriptions, and the vendor breaks down plans by per-user-per-month price. See the table below for the monthly snapshot and the annual price you can expect to pay for each subscription.<\/p>\n<table id=\"tablepress-4453-no-2\" class=\"tablepress tablepress-id-4453\">\n<thead>\n<tr class=\"row-1\">\n<th class=\"column-1\">Plan<\/th>\n<th class=\"column-2\">Monthly Price*<\/th>\n<th class=\"column-3\">Annual Price<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\" readability=\"2\">\n<tr class=\"row-2\">\n<td class=\"column-1\">Planner<\/td>\n<td class=\"column-2\">$8.00<\/td>\n<td class=\"column-3\">$96.00<\/td>\n<\/tr>\n<tr class=\"row-3\">\n<td class=\"column-1\">Planner Plan 1<\/td>\n<td class=\"column-2\">$10.00<\/td>\n<td class=\"column-3\">$120.00<\/td>\n<\/tr>\n<tr class=\"row-4\" readability=\"2\">\n<td class=\"column-1\">Planner and Project Plan 3<\/td>\n<td class=\"column-2\">$30.00<\/td>\n<td class=\"column-3\">$360.00<\/td>\n<\/tr>\n<tr class=\"row-5\" readability=\"2\">\n<td class=\"column-1\">Planner and Project Plan 4<\/td>\n<td class=\"column-2\">$55.00<\/td>\n<td class=\"column-3\">$660.00<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- #tablepress-4453-no-2 from cache --><\/p>\n<p>*While Microsoft lists plans with monthly prices, all plans are billed annually.<\/p>\n<p>On-premises solutions:<\/p>\n<ul>\n<li aria-level=\"1\"><strong>Project Standard 2024:<\/strong> $719.99 for a license for one PC<\/li>\n<li aria-level=\"1\"><strong>Project Professional 2024:<\/strong> $1,409.99 for a license for one PC<\/li>\n<li aria-level=\"1\"><strong>Project Server Plan:<\/strong> Contact for custom pricing quote<\/li>\n<\/ul>\n<p>For more information, read our <a href=\"https:\/\/www.techrepublic.com\/article\/microsoft-project-review\/\">full Microsoft Project review<\/a> and view our list of <a href=\"https:\/\/www.techrepublic.com\/article\/microsoft-project-alternatives\/\">Microsoft Project alternatives<\/a>.<\/p>\n<h3>Smartsheet pricing<\/h3>\n<ul>\n<li aria-level=\"1\"><strong>Pro: <\/strong>$9.00 per user per month billed annually, or $12.00 per user per month billed monthly<\/li>\n<li aria-level=\"1\"><strong>Business: <\/strong>$19.00 per user per month billed annually, or $24.00 per user per month billed monthly<\/li>\n<li aria-level=\"1\"><strong>Enterprise:<\/strong> Contact for custom pricing quote<\/li>\n<li aria-level=\"1\"><strong>Advanced Work Management:<\/strong> Contact for custom pricing quote<\/li>\n<\/ul>\n<p>Smartsheet plans include monthly and annual options for users looking to avoid vendor lock-in with a monthly plan or want to save more with a yearly subscription. See the table below for a look at the monthly plan rates and the savings included in selecting an annual plan.<\/p>\n<table id=\"tablepress-4455-no-2\" class=\"tablepress tablepress-id-4455\">\n<thead>\n<tr class=\"row-1\">\n<th class=\"column-1\">Plan<\/th>\n<th class=\"column-2\">Monthly Plan<\/th>\n<th class=\"column-3\">Annual Plan Per Month<\/th>\n<th class=\"column-4\">Annual Plan Total<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\" readability=\"1\">\n<tr class=\"row-2\">\n<td class=\"column-1\">Pro<\/td>\n<td class=\"column-2\">$12.00<\/td>\n<td class=\"column-3\">$9.00<\/td>\n<td class=\"column-4\">$108.00<\/td>\n<\/tr>\n<tr class=\"row-3\">\n<td class=\"column-1\">Business<\/td>\n<td class=\"column-2\">$24.00<\/td>\n<td class=\"column-3\">$19.00<\/td>\n<td class=\"column-4\">$228.00<\/td>\n<\/tr>\n<tr class=\"row-4\" readability=\"2\">\n<td class=\"column-1\">Enterprise &amp; Advanced Work Management<\/td>\n<td class=\"column-2\">Quote<\/td>\n<td class=\"column-3\">Quote<\/td>\n<td class=\"column-4\">Quote<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!-- #tablepress-4455-no-2 from cache --><\/p>\n<p>For more information, read our <a href=\"https:\/\/www.techrepublic.com\/article\/smartsheet-review\/\">full Smartsheet review<\/a> and view our list of <a href=\"https:\/\/www.techrepublic.com\/article\/smartsheet-alternatives\/\">Smartsheet alternatives<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Microsoft_Project_vs_Smartsheet_Feature_comparison\"><\/span>Microsoft Project vs. Smartsheet: Feature comparison<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>Project management<\/h3>\n<p><strong>Winner: Smartsheet<\/strong><\/p>\n<p>Microsoft Project got a 3.9\/5 for features overall on our scoring rubric. It offers three main project views: grid, board, and timeline (Gantt) view. The design is similar to other Microsoft products, but I didn\u2019t find the interface particularly intuitive to use, and the sheer number of features can be overwhelming and makes it difficult to find what you need.<\/p>\n<p>But what\u2019s impressive about Microsoft Project is that it gives you the option to get very detailed with resource management, such as tracking costs of materials over the course of a project or seeing how much time an individual has spent on a task.<\/p>\n<figure id=\"attachment_4243069\" aria-describedby=\"caption-attachment-4243069\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4243069 size-full\" src=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline.jpg\" alt=\"The timeline view in Microsoft Project.\" width=\"1400\" height=\"865\" srcset=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline.jpg 1400w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-300x185.jpg 300w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-1024x633.jpg 1024w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-768x475.jpg 768w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-50x31.jpg 50w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-770x476.jpg 770w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-370x229.jpg 370w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-270x167.jpg 270w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-740x457.jpg 740w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-540x334.jpg 540w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-1110x686.jpg 1110w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-A-Microsoft-Project-timeline-810x500.jpg 810w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\"><figcaption id=\"caption-attachment-4243069\" class=\"wp-caption-text\">Figure A: The Gantt view in Microsoft Project presents a list of tasks, but it lacks further task details. While we can see how tasks flow and their relationship through a graphic representation, it\u2019s not clear who owns the \u201cDefine mentor\u201d task or when it starts and ends. Users may need to click into details to extract key information. Image: Microsoft<\/figcaption><\/figure>\n<p>Smartsheet scored better at 4.6\/5 for features overall. It offers four project views: grid, card (kanban), calendar, and Gantt. It\u2019s not the most colorful or appealing interface, but it is easier to navigate than Microsoft Project, in my opinion.<\/p>\n<p>You can either start with a blank sheet or use a template to help guide the process. Conditional formatting rules speed up the process even further, and you can also create automation rules to cut down on manual work. Smartsheet does offer a paid add-on for resource management, but it\u2019s not as robust as Microsoft Project.<\/p>\n<figure id=\"attachment_4243070\" aria-describedby=\"caption-attachment-4243070\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4243070 size-full\" src=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart.jpg\" alt=\"An example of a Gantt chart in Smartsheet.\" width=\"1400\" height=\"806\" srcset=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart.jpg 1400w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-300x173.jpg 300w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-1024x590.jpg 1024w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-768x442.jpg 768w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-50x29.jpg 50w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-770x443.jpg 770w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-370x213.jpg 370w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-270x155.jpg 270w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-740x426.jpg 740w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-540x311.jpg 540w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-1110x639.jpg 1110w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-B-Smartsheet-Gantt-chart-810x466.jpg 810w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\"><figcaption id=\"caption-attachment-4243070\" class=\"wp-caption-text\">Figure B: The Gantt view in Smartsheet includes tasks with associated details, making it easier to visualize progress. Image: Smartsheet.<\/figcaption><\/figure>\n<p>Gantt view in Smartsheet shows important details like task status, duration, and team member assigned, reducing the need for extra clicks. With more details displayed, this interface may also be more cluttered for more complex projects.<\/p>\n<h3>Document management<\/h3>\n<p><strong>Winner: Smartsheet<\/strong><\/p>\n<p>You can upload documents to a site in Microsoft Project, but editing and updating capabilities are limited because the assumption is that you are already using SharePoint or OneDrive for document storage and management. Microsoft Project also doesn\u2019t integrate with other apps, so you can\u2019t use an outside platform like Google Docs either. This is one of the reasons why Microsoft Project is best used by teams that are already committed to the Microsoft ecosystem.<\/p>\n<p>Smartsheet also allows you to upload files to a project, and it links to multiple popular document management solutions, including Google Drive, Dropbox, and OneDrive. The Business and Enterprise plans offer a proofing feature that allows teams to visually mark up content, including videos, within the Smartsheet tool to keep everything centralized in one place.<\/p>\n<p>If you\u2019re not already using SharePoint or OneDrive, then I would recommend Smartsheet as the better choice for document management.<\/p>\n<figure id=\"attachment_4243071\" aria-describedby=\"caption-attachment-4243071\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4243071 size-full\" src=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files.jpg\" alt=\"Smartsheet uploading documents from multiple services.\" width=\"1400\" height=\"773\" srcset=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files.jpg 1400w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-300x166.jpg 300w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-1024x565.jpg 1024w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-768x424.jpg 768w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-50x28.jpg 50w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-770x425.jpg 770w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-370x204.jpg 370w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-270x149.jpg 270w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-740x409.jpg 740w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-540x298.jpg 540w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-1110x613.jpg 1110w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-C-Smartsheet-files-810x447.jpg 810w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\"><figcaption id=\"caption-attachment-4243071\" class=\"wp-caption-text\">Figure C: The attachment feature within Smartsheet allows users to upload files directly from their computer or cloud storage like Google Drive, OneDrive, and Dropbox. Image: Smartsheet.<\/figcaption><\/figure>\n<h3>Communication tools<\/h3>\n<p><strong>Winner: Smartsheet<\/strong><\/p>\n<p>Similar to document management, Microsoft Project does not contain any native features for communication or collaboration. Instead, users will be prompted to connect with colleagues using one of Microsoft\u2019s many other communication tools like Teams, Outlook, or Skype. If you aren\u2019t already part of the Microsoft ecosystem, then you will need to invest in other software that can take over this function \u2014 and it won\u2019t integrate with Microsoft Project.<\/p>\n<p>On the other hand, Smartsheet allows teams to have conversations via comments on sheets and rows. Individuals can tag each other in comments to send a notification. Comments can also be accessed via the mobile app so you can read and respond on the go.<\/p>\n<p>While it doesn\u2019t offer a more robust native chat function, Smartsheet does integrate with some messaging platforms, such as Slack, to supplement the built-in comment feature. Unless your team already uses Microsoft\u2019s stack of applications, Smartsheet is the better choice for communication functionality.<\/p>\n<figure id=\"attachment_4243072\" aria-describedby=\"caption-attachment-4243072\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4243072 size-full\" src=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments.jpg\" alt=\"The comments function in Smartsheet.\" width=\"1400\" height=\"756\" srcset=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments.jpg 1400w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-300x162.jpg 300w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-1024x553.jpg 1024w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-768x415.jpg 768w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-50x27.jpg 50w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-770x416.jpg 770w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-370x200.jpg 370w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-270x146.jpg 270w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-740x400.jpg 740w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-540x292.jpg 540w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-1110x599.jpg 1110w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-D-Smartsheet-comments-810x437.jpg 810w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\"><figcaption id=\"caption-attachment-4243072\" class=\"wp-caption-text\">Figure D: The built-in comments feature on Smartsheet enables real-time collaboration with project stakeholders. Image: Smartsheet.<\/figcaption><\/figure>\n<h3>Ease of use<\/h3>\n<p><strong>Winner: Smartsheet<\/strong><\/p>\n<p>Smartsheet ranked significantly better than Microsoft Project when it comes to ease of use. Smartsheet got a 3.5\/5, while Microsoft is only at 1.8\/5.<\/p>\n<p>Smartsheet isn\u2019t the most intuitive project management software I\u2019ve tested, but it was far easier to figure things out compared to Microsoft Project since the layout is more logical. It was also much faster to create and load new projects in Smartsheet, and the larger number of template options helped speed up that process further.<\/p>\n<figure id=\"attachment_4243073\" aria-describedby=\"caption-attachment-4243073\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-4243073 size-full\" src=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface.jpg\" alt=\"The interface in Microsoft Project can be difficult to navigate.\" width=\"1400\" height=\"818\" srcset=\"https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface.jpg 1400w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-300x175.jpg 300w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-1024x598.jpg 1024w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-768x449.jpg 768w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-50x29.jpg 50w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-770x450.jpg 770w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-370x216.jpg 370w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-270x158.jpg 270w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-740x432.jpg 740w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-540x316.jpg 540w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-1110x649.jpg 1110w, https:\/\/assets.techrepublic.com\/uploads\/2023\/05\/Figure-E-Microsoft-Project-interface-810x473.jpg 810w\" sizes=\"auto, (max-width: 1400px) 100vw, 1400px\"><figcaption id=\"caption-attachment-4243073\" class=\"wp-caption-text\">Figure E: This interface on Microsoft Project is packed with data visualization and project tracking data points, but its complexity can be overwhelming for new users. Image: Microsoft.<\/figcaption><\/figure>\n<p>While veteran project managers may appreciate the in-depth view of financials and resource planning in Microsoft Project, less experienced users may struggle with the steep learning curve.<\/p>\n<h3>Customer support<\/h3>\n<p><strong>Winner: Microsoft Project<\/strong><\/p>\n<p>On the other hand, Microsoft Project scored a bit better than Smartsheet on the customer service front: Microsoft Project got 4.2\/5 and Smartsheet got 3.8\/5. The reason for this is that Smartsheet paywalls certain support features (such as 24\/7 phone support and a chat bot app) either to the more expensive plans or to a support add-on that costs an additional fee.<\/p>\n<p>Microsoft Project doesn\u2019t charge extra for support, though some users do say that the customer service could be improved.<\/p>\n<h3>Integrations<\/h3>\n<p><strong>Winner: Smartsheet<\/strong><\/p>\n<p>When it comes to integrations, Smartsheet beats Microsoft Project by a landslide. Not only does Smartsheet offer 100+ native integrations, it also connects to thousands more platforms through Zapier.<\/p>\n<p>In contrast, Microsoft Project\u2019s native integrations are mostly limited to other Microsoft products, and it doesn\u2019t connect to Zapier (unlike some other Microsoft products), so there isn\u2019t even a workaround.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Review_methodology\"><\/span>Review methodology<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To compare these project management tools, I signed up for free trials in addition to viewing demo videos, consulting project documentation and reading user reviews. I considered features such as task management, portfolio management, document management, and communication tools. I also weighed other factors such as ease of use, customer support, integrations, and pricing.<\/p>\n<p>If neither Microsoft Project nor Smartsheet sounds right for you, don\u2019t worry. There are plenty of other project management solutions out there, including some with forever-free plans. Check out our picks for the <a href=\"https:\/\/www.techrepublic.com\/article\/project-management-software\/\">top project management software of 2024<\/a> to see what your options are.<\/p>\n<aside class=\"pinbox right\">\n<h3 class=\"heading\">More project management coverage<\/h3>\n<\/aside>\n<h2><span class=\"ez-toc-section\" id=\"Update_notes\"><\/span>Update notes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li aria-level=\"1\">March 16, 2025: Sam Ingalls reviewed each solution, fact-checked any claims to ensure all details are up-to-date and accurate, and expanded on the original analysis.<\/li>\n<li aria-level=\"1\">May 29, 2024: <a href=\"https:\/\/www.techrepublic.com\/meet-the-team\/us\/kara-sherrer\/\">Kara Sherrer<\/a> wrote the original version of this article.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Project and Smartsheet are two popular project management software platforms that offer a more traditional user interface design. They may seem similar at first glance, but once I started reviewing both solutions, the differences became apparent. Microsoft Project is a better choice for power users who are comfortable with highly advanced features. It mostly [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":566,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-565","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Microsoft Project vs. Smartsheet: Which Tool Is Better? - TecnoArtesanos Tech Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.tecnoartesanos.com\/index.php\/2025\/03\/26\/microsoft-project-vs-smartsheet-which-tool-is-better\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Microsoft Project vs. Smartsheet: Which Tool Is Better? - TecnoArtesanos Tech Blog\" \/>\n<meta property=\"og:description\" content=\"Microsoft Project and Smartsheet are two popular project management software platforms that offer a more traditional user interface design. 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